ONLINE PRIVACY POLICY AGREEMENT

TERMS OF USE

Effective Date: April 13, 2026

These Terms of Use (“Terms”) govern your use of the EvolveHR website and related services. By accessing or using this website, you agree to these Terms.

  1. Use of Website

This website provides general information about EvolveHR’s services, including HR, payroll, benefits, HRIS, and compliance support.

You agree to use the website lawfully and not in a way that disrupts its operation.

  1. No Professional Advice

Content on this site is for informational purposes only and does not constitute legal, tax, HR, or other professional advice.

  1. No Employment or Client Relationship

Use of this website does not create:

  • An employment relationship
  • A client relationship
  • A co-employment relationship

Any such relationship must be established through a formal written agreement.

  1. Intellectual Property

All content is owned by EvolveHR or its licensors and may not be used without permission.

  1. Third-Party Links

We are not responsible for third-party websites or services linked on this site.

  1. Disclaimer of Warranties

The website is provided “as is” without warranties of any kind.

  1. Limitation of Liability

To the fullest extent permitted by law, EvolveHR is not liable for damages arising from use of the website.

  1. Indemnification

You agree to indemnify EvolveHR for claims arising from misuse of the site.

  1. Changes to Terms

We may update these Terms. Continued use constitutes acceptance.

  1. Governing Law

These Terms are governed by the laws of the State of Illinois.

  1. Contact

EvolveHR LLC
980 N. Michigan Ave., Ste. 1083
Chicago, IL 60611
info@evolvehr.com
312-971-6332

 

DATA SECURITY & COMPLIANCE

At EvolveHR, protecting client and employee information is a core part of how we operate.

We work with sensitive HR, payroll, and benefits data every day, and we take that responsibility seriously.

Our Approach

We follow a disciplined approach to data security focused on:

  • Protecting confidentiality
  • Maintaining data integrity
  • Ensuring appropriate access controls
  • Supporting regulatory and client requirements

Data Handling

EvolveHR processes employee and company data in connection with HR, payroll, benefits, HRIS, and compliance services.

We handle this information in accordance with:

  • Client agreements
  • Applicable laws and regulations
  • Internal policies and procedures

Access Controls

Access to sensitive information is limited to authorized personnel based on role and business need.

Technology & Safeguards

We use commercially reasonable administrative, technical, and physical safeguards designed to protect information from unauthorized access, use, or disclosure.

Vendor Management

We work with third-party providers (including payroll systems, benefits platforms, and HR technology partners) and evaluate them based on their security practices and reliability.

Compliance Awareness

Our services operate within a framework that may include:

  • Employment and labor laws
  • Payroll and tax regulations
  • Benefits and insurance requirements
  • Privacy and data protection standards

Client Responsibilities

Clients play an important role in protecting data, including:

  • Maintaining secure internal practices
  • Managing employee access appropriately
  • Following recommended processes and controls

Ongoing Commitment

Security and compliance are ongoing priorities. We continuously evaluate and improve our practices as our services evolve.

Contact

EvolveHR LLC
info@evolvehr.com
312-971-6332

PRIVACY POLICY

Effective Date: April 13, 2026

EvolveHR LLC (“EvolveHR,” “we,” “our,” or “us”) respects your privacy and is committed to protecting the personal information you share with us.

This Privacy Policy explains how we collect, use, and protect information when you visit our website or interact with us online.

  1. Information We Collect

Information you provide

We collect personal information you choose to provide, including:

  • Name, company name, job title
  • Email address and phone number
  • Information submitted through contact forms, inquiries, or communications

Information collected automatically

We may collect:

  • IP address, browser and device type
  • Pages visited, date and time of visits
  • Referring website and general location data
  • Cookie and similar tracking data
  1. How We Use Information

We use information to:

  • Respond to inquiries and provide information about our services
  • Communicate regarding HR, payroll, benefits, HRIS, compliance, and related services
  • Operate and improve our website and user experience
  • Analyze usage and performance
  • Send relevant communications, where permitted
  • Maintain security and comply with legal obligations
  1. Cookies and Tracking

We use cookies and similar technologies to improve functionality, understand usage, and support marketing efforts.

You may adjust your browser settings to limit cookies, though some features may not function properly.

  1. Sharing of Information

We do not sell your personal information.

We may share information:

  • With service providers supporting our operations
  • With professional advisors
  • In connection with a business transaction
  • To comply with legal obligations
  • To protect our rights and systems
  • With your consent
  1. Third-Party Services

Our website may include links or integrations with third-party tools and platforms. We are not responsible for their privacy practices.

  1. Data Retention

We retain information only as long as necessary to fulfill the purposes outlined here, including business, legal, and compliance requirements.

  1. Data Security

We use reasonable safeguards to protect personal information. No system is completely secure, and we cannot guarantee absolute security.

  1. Children’s Privacy

Our website is not intended for children under 13, and we do not knowingly collect their information.

  1. Your Choices

You may choose not to provide certain information.

You may unsubscribe from marketing emails at any time using the link provided or by contacting us.

  1. State Privacy Rights

Depending on your state of residence, you may have rights to:

  • Access personal information we hold about you
  • Correct inaccurate information
  • Request deletion of certain information
  • Opt out of certain data processing

We may need to verify your identity before processing requests.

  1. California Privacy Rights

If you are a California resident, you may have rights under the California Consumer Privacy Act, including the right to:

  • Request access to the personal information we collect
  • Request deletion of certain personal information
  • Request correction of inaccurate personal information
  • Understand how your information is used and shared

EvolveHR does not sell personal information.

To submit a request, contact us at:
info@evolvehr.com or 312-971-6332

We will verify and respond in accordance with applicable law.

  1. Employee and Client Data

EvolveHR provides HR, payroll, benefits, HRIS, and related services to client companies. In that capacity, we may process employee-related information on behalf of our clients.

This Privacy Policy applies to information collected through our website. Information processed in connection with client services is governed by applicable service agreements and legal requirements.

  1. HIPAA and Sensitive Information

EvolveHR services may involve sensitive personal information. Our website is intended for general business and marketing purposes.

Please do not submit sensitive medical or protected health information through general website forms or unsecured email unless specifically directed to do so through a secure process.

  1. Changes to This Policy

We may update this Privacy Policy periodically. Updates will be reflected by the revised effective date. Continued use of the website indicates acceptance of those changes.

  1. Contact

EvolveHR LLC
980 N. Michigan Ave., Ste. 1083
Chicago, IL 60611
info@evolvehr.com
312-971-6332

 

 

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