So, your company has successfully landed a top-notch candidate, and they’ve accepted your job offer – congratulations! But hold on, the journey isn’t over yet. In fact, it’s just getting started. As HR professionals and people leaders, we know that the period between offer acceptance and the employee’s first day is crucial. It’s a time to bridge the gap and ensure a smooth transition into their new role.
Here are some ideas on how to stay engaged during this critical time:
- Stay Connected Throughout the Notice Period: During those 2+ weeks before the employee’s start date, it’s essential to maintain regular communication. Check in with them periodically to address any questions or concerns they might have about their upcoming role or the company culture.
- Send Company Swag (If Applicable): If your company provides swag or welcome kits, ensure that remote hires receive theirs ahead of time. This not only makes them feel included but also builds excitement about their new journey with your company.
- Set Clear Expectations for Day One: Provide the incoming employee with a clear agenda for their first day. Knowing what to expect can alleviate first-day jitters and help them hit the ground running from the get-go.
- Share a Warm Welcome from the Team: Whether it’s a personalized message from team members or a group photo, sharing a warm welcome from the team can help the new hire feel like part of the family even before they officially start.
- Don’t Go Dark: The bottom line is to stay in touch. Avoid radio silence during this crucial period. Even a simple check-in email can go a long way in maintaining engagement and excitement.
Why go the extra mile before the employee even starts, you may wonder?
- Onboarding Starts Now: Onboarding isn’t just about what happens on the first day; it begins the moment the offer is accepted. By staying engaged during this period, you set the tone for a positive onboarding experience.
- Much can change during the notice period: In today’s competitive job market, top talent is always in high demand. By staying connected and making a positive impression during the pre-employment phase, you reduce the risk of losing your incoming new hire to a counteroffer.
- Counteract Competing Offers: Speaking of competing offers, the notice period is prime time for other companies to swoop in with tempting offers. By maintaining engagement and demonstrating your company’s value proposition, you increase the likelihood that your offer remains the most attractive option.
- Continue Making a Great Impression: You’ve already put in the effort to recruit top talent; now is not the time to drop the ball. By going the extra mile during the pre-employment phase, you reinforce your company’s commitment to excellence and leave a lasting positive impression.
Bottom line is that the time between offer acceptance and the employee’s first day is a critical time that should not be overlooked. By staying engaged, setting clear expectations, and making the new hire feel valued and welcomed, you lay the foundation for a successful and mutually beneficial employment relationship. So, embrace the opportunity to make a lasting impression and set your new hire up for success from day one.
About EvolveHR
Have any questions about this article or would like to explore how EvolveHR can help your organization? Reach out to us and we’d be happy to assist.
Phone: 312-971-6332
Email: info@evolveHR.com
EvolveHR provides HR consulting services, payroll administration, employee benefits administration, HRIS services, HR risk management and organizational development services to small, midsize, and enterprise companies.